Request W-9 Forms from Your Vendors Online
Request your vendors to securely complete, e-sign, and
submit W-9 forms online.
Why Choose TaxBandits to Request Form W–9 From Your Vendors?
TaxBandits offers a simple, secure, and efficient way to request Form W-9 from your vendors, ensuring compliance and streamlined data management.
Easy and Secure Process
TaxBandits offers a robust W-9 Manager solution that lets you easily and securely request W-9 Forms from your recipients or vendors.
Bulk Upload Option
Import vendor data using our bulk upload template in Excel and CSV formats.
TIN Matching
Verify the TINs provided by your recipients using W-9 forms against the IRS database for compliance and accuracy.
Streamlined 1099 Filings
Use vendor W-9 information to generate and timely e-file 1099s with a single click effortlessly.
Real-time Notifications
Once your recipients complete their W-9 forms, TaxBandits will notify you via email.
Advanced Security
With TaxBandits, your PII, including SSNs and email addresses obtained through W-9, is safeguarded by advanced security protocols.
Requesting Form W-9 is simple and easy with our user-friendly features.
How to request form W-9
Form W-9 Integration Partners
TaxBandits enables the seamless import of vendor information from your accounting software with a single click.
Automate W-9 Process with TaxBandits API Integration
Seamlessly integrate our developer-friendly API into your software or portal to take control of W-9 management and automate 1099 filing.
How do you Request Form W-9 Online with TaxBandits?
Create your free TaxBandits account and easily request W-9 forms in just a few steps!
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Step 1: Choose Form W-9/W-8
Choose Form W-9/W-8 on the welcome dashboard.
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Step 2: Add/Select your vendors to request W-9/W-8
Choose any option (manual entry, bulk upload, or address book) to add your vendor details, such as name and email address.
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Step 3: Review or Edit your vendor’s information and send a W-9/W-8 request
Review and edit your vendor's information if necessary, and then proceed to request the W-9 or W-8 form.
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Step 4: Buy credits and then request W-9/W-8
Buy credits and then send a request to your vendor to complete form W-9/W-8
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Step 5: Collect and Securely Store the W-9/W-8 form
Once the vendors submit their W-9/W-8 forms, review and securely store them.
Ready to get started with TaxBandits?
How to request form W-9
Frequently Asked Questions about Form W-9
What is Form W-9?
Form W-9, Request for Taxpayer Identification Number and Certification, is an IRS form businesses use to obtain Name, Address, and Taxpayer Identification Number (TIN) from contractors or vendors.
The information obtained through W-9 forms is used to e-file the 1099 forms for reporting payments made to the respective vendors or independent contractors.
Check out https://www.taxbandits.com/what-is-form-w9/ to learn more about what Form W-9 is.
What is the purpose of requesting form W-9?
The purpose of requesting Form W-9 is to provide vendor’s correct TIN to the individual/business who is required to file an information return with the IRS to report:
- Income paid
- Real estate transactions
- Mortgage interest paid.
- Acquisition or abandonment of secured property.
- Cancellation of debt.
- Contributions made to an IRA.
What are the new updates in the Form W9 for 2024?
The IRS released the new version of Form W-9 by introducing a new Line 3b. The original Line 3 has now been split into two lines, Line 3a and 3b, respectively.
- Line 3a requires businesses to indicate their federal tax classification, such as Individual/sole proprietor, C corporation, S Corporation, Partnership, Trust/Estate, LLC. If a business/individual is classified as an LLC, it should mention whether it is a C Corporation, S Corporation, or Partnership.
- In contrast, Line 3b must be checked if the business has foreign partners, owners, or beneficiaries, which applies to flow-through entities. Line 3b indicates if a flow-through entity has direct or indirect foreign partners, owners, or beneficiaries when providing their W-9 to another entity. Flow-through entities are businesses where income directly flows to shareholders, who report their individual share of income on their personal tax returns instead of the total income in the business.
What information will the vendors provide on their Form W-9 Online?
The following information should be provided on W-9 Forms, which includes:
- Name, business name, federal tax classification
- Taxpayer Identification Number (TIN) - Eg: SSN, EIN
- Subjection to Backup Withholding
- Exemption codes for FATCA Reporting, if any
- Certification
For detailed information about how to fill out form W-9 for 2024, visit https://www.taxbandits.com/form-w9-instructions/
When should you request a W-9 online from a vendor?
If you are a business that must make payments (generally, more than $600) to any individual or entity that renders services, such as independent contractors, freelancers, or consultants, you must request Form W-9 from the respective payees.
By obtaining a fillable W-9 form, you can ensure you have the necessary information to accurately file 1099 forms with the IRS at the end of the year.
How do you request Form W-9 Online with TaxBandits?
Follow these simple steps to request Form W-9 online from your vendor:
- Step 1: Add vendor details either manually or import from QuickBooks, Xero, Zoho Books & FreshBooks accounting software
- Step 2: Request the vendor via email to complete Form W-9 Online
- Step 3: The vendor will complete and e-sign their W-9, and you’ll be notified
- Step 4: TaxBandits will validate the TINs obtained through W-9s from your vendor
- Step 5: E-file 1099 forms for your vendors using the W-9 information and distribute form copies.
What is backup withholding?
The payments you make to the vendors will be subject to a backup withholding of 24% if,
- The vendor fails to furnish TIN
- The vendor has furnished an incorrect TIN
- The vendor is subject to backup withholding since they didn’t report all the interest and dividends on their tax return
- The vendor fails to certify that they aren’t subjected to backup withholding under the above 4 conditions
What are the penalties if the vendors fail to furnish the correct TIN?
- Fail to Furnish TIN: A penalty of $50 will be imposed on contractors or vendors if they fail to furnish the correct TIN unless an acceptable reason is stated and not due to willful neglect.
- Civil Penalty: If a vendor knowingly makes false statements that result in no backup withholding, they will be subject to a $500 penalty.
- Criminal penalty: If a vendor willfully falsifies certifications or affirmations, they may be subject to a criminal penalty, including fines and imprisonment.
For more details, visit irs.gov.
