Alabama Form W-2 & A-3 Filing Requirements for 2024
Alabama requires certain businesses to file Reconciliation Form A-3 with W-2s.
TaxBandits simplifies your filing by including A-3 for free if it applies to
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- W-2 E-filing with the SSA and state
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Distribute Employee copies via Postal
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Retransmit rejected returns at no
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Alabama W-2 Filing Criteria
The State of Alabama requires W-2 filing, even if no state tax is withheld.
| Criteria | Filing Requirement | Additional Requirement | Due Date |
|---|---|---|---|
|
If there is any Alabama state tax withheld |
You must file a W-2 directly with E-file with TaxBandits |
Reconciliation Form A-3 (Included for FREE with TaxBandits) |
January 31, 2025 |
| If there is no Alabama State Tax Withholding |
You must file a W-2 directly with E-file with TaxBandits |
No additional form is required |
January 31, 2025 |
Ready to start filing W-2s with Alabama?
Information Required to File W-2 Forms with Alabama
1. Employer’s state ID number
The employer's state identification number refers to the Alabama Withholding Tax Account Number.
Alabama State ID Format:
- 10-Digit Numeric Format: A sequence of 10 digits. Example: 0000123456
- "R" Prefix Format: The letter "R" followed by 9 digits. Example: R007999999
2. Alabama state/local wages
The total amount of taxable wages, tips, that is subject to Alabama state or locality income tax.
3. Alabama state/local tax withheld
The total amount of state or locality income taxes withheld from the employee’s wages.
If you’ve withheld any Alabama taxes, you must file Reconciliation Form A-3.
E-file W-2s to the State of Alabama in minutes with TaxBandits!
Alabama Annual Reconciliation Form A-3
Form A-3 is an Annual Reconciliation used to report the total income taxes withheld from employees and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.
Information Reported on A-3:
- Monthly Alabama income tax withheld (or quarterly amounts if applicable)
- Actual Alabama withholding tax remitted, including credits from prior years
- Total Alabama income tax withheld on W-2s (or 1099s)
-
Overpayment or underpayment based on a comparison between Block 1
and Block 2
TaxBandits makes Alabama W-2 filing easy—Form A-3 is included for free.
TaxBandits – Simplifying Alabama State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Alabama Department of Revenue, ensuring compliance with state regulations.
Lowest Pricing
TaxBandits offers the most affordable solution for Alabama W-2 filings, saving you both time and money.
Free Reconciliation Form (A-3)
We provide Form A-3, at no additional cost, making year-end reconciliation simple and stress-free.
State Form PDFs
Easily access and download Alabama W-2 form PDFs for filing corrections or record-keeping purposes.
Free Resubmissions
If your W-2 forms are rejected by the Alabama Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Alabama W-2 returns!
How Is Form W-2 Filed with the State of Alabama?
Create your account and follow these steps to easily e-file your W-2s with the SSA and State of Alabama!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options. Ensure you complete the state-specific fields.
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Step 3: Complete Reconciliation Form (A-3)
Provide the necessary withholding information to complete Form A-3.
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Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access, or BanditComplete.
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Step 5: Review and Transmit
Review your form and transmit it to the IRS and state agencies.
Start e-filing W-2 Forms with Alabama today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Alabama require W-2 filing?
Yes, the Alabama Department of Revenue requires W-2 forms to be filed, even if no state tax is withheld.
Does Alabama have any additional requirements when you file W-2 forms?
Yes, Alabama requires additional forms to be filed along with Form W-2. Specifically, Form A-3 (Reconciliation) must be submitted if state tax is withheld.
When filing Form W-2 Online with TaxBandits, Reconciliation Form A-3 is included for free.
What is Form A-3?
Form A-3 is an Annual Reconciliation used to report the total income taxes withheld from employees and taxes remitted to the state. Also, it is used to claim an overpayment refund or pay if the taxes are underpaid.
What is the deadline to file W-2 forms with Alabama?
The filing deadline for Alabama for Forms W-2 and A-3 is January 31st.
If this deadline falls on a weekend or federal holiday, the next business day is the deadline.
What are Alabama’s rules for electronic filing of W-2 forms?
The State of Alabama requires electronic filing if you are submitting 25 or more W-2s. Additionally, if you’ve paid taxes electronically during the year, W-2s must also be filed electronically.
What are the penalties for not filing or filing W-2 late with Alabama?
A penalty of $50 will be imposed for each Form W-2 not filed on time with the state of Alabama. Learn more about Form W-2 penalties.
Where should Alabama W-2s be mailed?
Mail Forms W-2 and A-3 to the following address:
Alabama Department of Revenue,
Withholding Tax Section,
P.O. Box 327480,
Montgomery, AL 36132-7480.
Get started with TaxBandits today and stay compliant with the State of Alabama! Start Filing Now
Can I file the correction form W-2c with the State of Alabama?
Yes, you can file W-2c with Alabama to clarify any errors.
Mail Forms W-2c to the following address:
Alabama Department of Revenue,
Withholding Tax Section,
P.O. Box 327480,
Montgomery, AL 36132-7480.
