Indiana Form W-2 & WH-3 Filing Requirements for 2024
Indiana requires certain businesses to file Reconciliation
Form WH-3 with W-2s
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Simplify Your Indiana W-2 E-Filing with TaxBandits!
- W-2 E-filing with the SSA and state
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Distribute Employee copies via Postal Mail
and Online Access - Retransmit rejected returns at no extra cost
Indiana W-2 Filing Criteria for 2024
The State of Indiana mandates W-2 filing, even if no state tax is withheld.
| Criteria | Filing Requirement | Additional Requirement | Due Date |
|---|---|---|---|
|
If there is any Indiana state tax withheld |
You must file a W-2 directly with the state E-file with TaxBandits |
Form WH-3 Annual Withholding Tax form |
January 31, 2025 |
| If there is no Indiana State Tax Withholding |
You must file a W-2 directly with the state E-file with TaxBandits |
No additional form is required |
January 31, 2025 |
Ready to start filing W-2s with Indiana
Information Required to File W-2 Forms with Indiana
Discover the key information needed to file Form W2 with the State of Indiana.
1. Employer’s state ID number
The employer's state identification number refers to the Indiana Withholding Tax Account Number.
Indiana State ID Format: 13 digits - 10 digits employer TID followed by 3 digit Employer TID Location number(Eg: 9999999999-001)
2. Indiana state/local wages
The total amount of taxable wages, tips, that is subject to Indiana state income tax.
3. Indiana state tax withheld
The total amount of state income taxes withheld from the employee’s wages.
If you’ve withheld any Indiana taxes, you must file Reconciliation Form WH-3.
E-file W-2s to the State of Indiana in minutes with TaxBandits!
Indiana Annual Withholding Reconciliation Form WH-3
Form WH-3 is an Annual Withholding Reconciliation used to report the total income taxes withheld from employees/contractors and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.
Information Reported on WH-3:
- Taxpayer ID number
- Total Indiana state income tax withheld
- Total Indiana county income tax withheld
TaxBandits doesn't support ‘Form WH-3’ filing. The payer must file this form directly with the state within the deadline.
If you choose TaxBandits for your Indiana W-2 filing, you take care of your Reconciliation Form.
TaxBandits – Simplifying Indiana State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Indiana Department of Revenue, ensuring compliance with state regulations.
Lowest Pricing
TaxBandits offers the most affordable solution for Indiana W-2 filings, saving you both time and money.
State Filing Guidance
TaxBandits provides step-by-step instructions to complete the W-2 e-filing process from start to end effortlessly.
State Form PDFs
Easily access and download Indiana W-2 form PDFs for filing corrections or record-keeping purposes.
Free Resubmissions
If your W-2 forms are rejected by the Indiana Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Indiana W-2 returns!
How Is Form W-2 Filed with the State of Indiana?
Create your account and follow these steps to easily e-file your W-2s with the SSA and the State of Indiana!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
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Step 3: Enter State Filing Information
Provide the required Indiana state details for Form W-2.
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Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access, or BanditComplete.
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Step 5:
Review and Transmit
Review your form and transmit it to the IRS and state agencies.
Start e-filing W-2 Forms with Indiana today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Indiana require W2 filing?
Yes, the Indiana Department of Revenue requires the filing of the W2 Forms even if there is no state tax withholding.
Does Indiana have any additional requirements when filing W2 forms?
Yes. The state of Indiana requires additional forms to file along with Form W2.
Indiana has an additional requirement of Form WH-3 (Annual Withholding Tax) to be filed only if there is a state tax withheld. (When you E-File Form W2 with TaxBandits, you need to take care of the reconciliation Form WH-3.)
What are the special fields required when filing a Form W-2 with Indiana?
When e-filing Form W-2 for Indiana, the state requires county codes as their special field.
What is Form WH-3?
Form WH-3 is an Annual Withholding Reconciliation form used to report the total amount of state income taxes withheld from individuals throughout the year. Also, it is used to claim an overpayment refund or pay if the taxes are underpaid.
What is the due date to file W2 with Indiana?
The filing due date for both the Form W2 and Form WH-3 with Indiana is January 31. (If the deadline falls on a weekend or federal holiday, the next business day is the deadline.)
What are the requirements to file W2 electronically with Indiana?
The State of Indiana mandates electronic filing for those who are reporting 25 or more W2 Forms.
Just Create a FREE account at TaxBandits and e-file your W-2 to stay compliant with Indiana.
What are the penalties for not filing or filing W2 late with Indiana?
Failure to file or late filing of your W-2 form in Indiana can result in potential penalties. These include:
- A 100% penalty for submitting a fraudulent return or for attempting to evade tax.
- A $10.00 penalty for each failure to file a timely return, not exceeding $25,000 in any calendar year.
Learn more about Form W-2 penalties.
Where do I mail Indiana W2 forms?
Mail your Form W2s along with Form WH-3 to the following address.
100 North Senate Avenue, IGC N286,
Indianapolis, IN 46204-2253.
If you made errors on W-2 forms filed with the State of Indiana, you can correct them by downloading the corrected form and mailing it to the address provided above.
If you’re looking for an IRS-certified e-file provider, check out TaxBandits! We support the W2 filing with the SSA and states.
Get started with TaxBandits today and stay compliant with the State of Indiana! Start Filing Now
