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Kentucky W-2 Filing Criteria for 2024

The State of Kentucky requires W-2 filing, even if no state tax is withheld.

Filing Criteria

Form W-2

Criteria 1

Even if there is no Kentucky state tax withheld

Filing Method:

Direct State Filing

Additional Form:

Not Required

Deadline:

January 31, 2025

Pricing:

W-2 State Filing - $0.70/form

Ready to start filing W-2s with Kentucky?

Information Required to File W-2 Forms with Kentucky

Discover the key information needed to file Form W2 with the State of Kentucky.

1. Employer’s state ID number

The employer's state identification number refers to the Kentucky Withholding Tax Account Number.

Kentucky State ID Format:

6-digit state income tax withholding account number
(Eg: 999999)

2. Kentucky state/local wages

The total amount of taxable wages tips that is subject to Kentucky state income tax.

3. Kentucky state tax withheld

The total amount of state income taxes withheld from the employee’s wages.

E-file W-2s to the State of Kentucky in minutes with TaxBandits!

Transmitter Report for Filing Kentucky Form 42A806

Form 42A806 is an Annual Transmittal used to report the total income taxes withheld from employees and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.

Information Reported on Form 42A806:

Withholding Account Name and Telephone Number
Name and Telephone Number of Transmitter/Submitter
KY 6-digit Withholding Account Number
Tax Year
Total Number of W-2/K-2 Statements
- Kentucky Taxable Wages
- Kentucky Income Tax Withheld

Kentucky Annual Reconciliation Form 42A806

If you choose TaxBandits for your Kentucky W2 filing, you take care of your Transmittal Form.

TaxBandits – Simplifying Kentucky State W-2 Compliance

TaxBandits supports the e-filing of W-2 forms directly with the Kentucky Department of Revenue, ensuring compliance with state regulations.

Lowest Pricing

TaxBandits offers the most affordable solution for Kentucky W-2 filings, saving you both time and money.

State Filing Guidance

TaxBandits guides you through the entire e-filing process with clear, step-by-step instructions, ensuring a seamless experience.

State Form PDFs

Easily access and download Kentucky W-2 form PDFs for filing corrections or record-keeping purposes.

Free Resubmissions

If your W-2 forms are rejected by the Kentucky Department of Revenue, you can correct errors and resubmit them for free.

Create a TaxBandits account to start filing your Kentucky W-2 returns!

How Is Form W-2 Filed with the State of Kentucky?

Create your account and follow these steps to easily e-file your W-2s with the SSA and the State of Kentucky!

Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
Step 3: Complete State Filing Information
Provide the necessary State Filing Details
Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access, or BanditComplete.
Step 5: Review and Transmit
Review your form and transmit it to the IRS and state agencies.

Start e-filing W-2 Forms with Kentucky today—TaxBandits makes it quick and easy!

Frequently Asked Questions

Does Kentucky require W-2 filing?

Yes, the Kentucky Department of Revenue mandates the filing of Form W2 even if there is no state tax withholding.

Does Kentucky require any additional forms to be submitted while filing W-2?

No! The State of Kentucky does not require any additional forms to be submitted when filing Form W2. (The state will not accept paper copies of W2.)

What is the deadline to file W-2 with Kentucky?

The deadline to file W-2 with Kentucky is January 31. (If the deadline falls on a weekend or federal holiday, the next weekday is the deadline.)

Can I electronically file W-2 with Kentucky?

Yes, you can only electronically file W-2 with Kentucky.

If you are looking for a certified e-file service provider, TaxBandits is here! We support both Federal and State filing of W-2s. You can create a FREE account with TaxBandits and e-file W-2s before the deadline.

What are the W-2 penalties for Kentucky?

W-2 penalties and interests will be applicable under the following circumstances:

W-2 penalties for Kentucky - 2024

W-2 penalty type	Penalty rate	Interest rate
Late filing of W-2	2% of the total tax due for each 30 days from the original deadline. The maximum penalty is 20% of the total tax due. The minimum penalty is $10.00	5%
Late payment of taxes	2% of the total tax due for each 30 days from the original deadline. The maximum penalty is 20% of the total tax due. The minimum penalty is $10.00	5%
Underpayment of estimated income tax or limited liability entity tax	Estimated income tax multiplied by the tax due interest rate. No maximum or minimum penalty.	5%
Failure to file or furnish recipient information	5% of the estimated tax due for each 30 days from the original deadline. The maximum penalty is 50% of the tax assessed. The minimum penalty is $100.	5%

Can I file W-2c with the State of Kentucky?

Yes, you can submit W-2c with the State of Kentucky if you find errors on the previously filed W-2.

Where do I mail W-2 forms when filing with the State of Kentucky?

The state of Kentucky will not accept paper copies of W-2. However, you can paper file Form K-5 instead of W-2s when filing 25 or fewer forms.

Whether you file 10 or 1000 forms, e-filing is more convenient, and the state will process your returns quickly.

If you still want to paper file Form 42A806, send the forms to the following mailing address:

Kentucky Department of Revenue,
Electronic Media Processing
501 High Street, Station 57,
Frankfort, KY 40601.

We always recommend employers to file W-2s electronically for hassle-free submission. If you’re looking for an IRS-certified e-file provider, check out TaxBandits! We support the e-filing of W-2 with the SSA and states.

Get started with TaxBandits today and stay compliant with the State of Kentucky! Start Filing Now