North Carolina Form W-2 & NC-3 Filing Requirements for 2024
North Carolina requires certain businesses to file Reconciliation Form NC-3 with W-2s.
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Simplify Your North Carolina W-2
E-Filing with TaxBandits!
- W-2 E-filing with the SSA and state
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Distribute Employee copies via Postal
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North Carolina W-2 Filing Criteria
The State of North Carolina requires W-2 filing, even if no state tax is withheld.
| Criteria | Filing Requirement | Additional Requirement | Due Date |
|---|---|---|---|
|
If there is any North Carolina state tax withheld |
You must file a W-2 directly with the state E-file with TaxBandits |
Form NC-3 - Annual Withholding Reconciliation |
January 31, 2025 |
If there is no North Carolina State Tax Withholding |
You must file a W-2 directly with the state E-file with TaxBandits |
No additional form is required |
January 31, 2025 |
Ready to start filing W-2s with North Carolina?
Information Required to File W-2 Forms with North Carolina
Discover the key information needed to file Form W2 with the State of North Carolina.
1. Employer’s state ID number
The employer's state identification number refers to the North Carolina Withholding Tax Account Number.
North Carolina State ID Format: 9 digits (Eg: 999999999)
2. North Carolina state/local wages
- The total amount of taxable wages, tips, that is subject to North Carolina state income tax.
3. North Carolina state tax withheld
- The total amount of state income taxes withheld from the employee’s wages.
If you’ve withheld any North Carolina taxes, you must file Reconciliation Form NC-3.
E-file W-2s to the State of North Carolina in minutes with TaxBandits!
North Carolina Annual Withholding Reconciliation Form NC-3
Form NC-3 is an Annual Withholding Reconciliation used to report the total income taxes withheld from employees/contractors and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.
Information Reported on Form NC-3:
- Monthly North Carolina income tax withheld (or quarterly/semiweekly amounts, if applicable).
- Total NC withholding tax reported on wage and tax statements (1099s).
- Total NC income tax withheld on Forms NC-5Q (quarterly).
- Reconciliation of amounts withheld and amounts reported, including overpayment or underpayment.
- 1099 statements showing tax withheld, including payments for personal services, contractors, invalid TINs, and pensions/annuities.
TaxBandits doesn't support filing 'Form NC-3' with the state. The payer must file the form directly with the state before the deadline.
If you choose TaxBandits for your North Carolina W-2 filing, you need to take care of your reconciliation form.
TaxBandits – Simplifying North Carolina State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the North Carolina Department of Revenue, ensuring compliance with state regulations.
Lowest Pricing
TaxBandits offers the most affordable solution for North Carolina W-2 filings, saving you both time and money.
State Form PDFs
TaxBandits provides step-by-step instructions to effortlessly complete the state W2 e-filing process from start to end.
State Form PDFs
Easily access and download North Carolina W-2 form PDFs for filing corrections or record-keeping purposes.
Free Resubmissions
If your W-2 forms are rejected by the North Carolina Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your North Carolina W-2 returns!
How Is Form W-2 Filed with the State of North Carolina?
Create your account and follow these steps to easily e-file your W-2s with the SSA and State of North Carolina!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
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Step 3:
Complete State Filing Information
Provide the necessary State Filing Details
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Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access, or BanditComplete.
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Step 5: Review and Transmit
Review your form and transmit it to the SSA and state agencies.
Start e-filing W-2 Forms with North Carolina today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does North Carolina require W2 filing?
The North Carolina Department of Revenue requires W2 filing even if there is no state withholding.
Does North Carolina have any additional requirements when you file W2 forms?
The state of North Carolina requires additional Form NC-3 (Annual Withholding Reconciliation) to be sent only if there is a state tax withheld.(When you E-File Form W2 Online with TaxBandits, you need to take care of the reconciliation
Form NC-3)
What is Form NC-3?
Form NC-3 is an annual reconciliation used to report the wages, and taxes withheld from the
employees paychecks.
What is the due date to file W2 with North Carolina ?
The filing due date for both Form W2 and Form NC-3 is January 31, 2025.
What are the requirements to file W2 electronically with North Carolina?
The State of North Carolina mandates the electronic filing of Form W-2.
What is the penalty for filing North Carolina W2s and NC-3s late?
A penalty of $50 per day and maximum of $1,000 for W2 not filed on time with North Carolina.
Learn more about Form W-2 penalties.
Where to mail the W2 form for North Carolina?
Mail your Form W2 along with Form NC-3 to the following address:
NC Department Of Revenue,
P.O. Box 25000,
Raleigh NC 27640-0001.
Note: If you made errors on W-2 forms filed with the State of North Carolina, you can correct them by downloading the corrected form and mailing it to the address provided above.
Click here to learn more about State information.
