Ohio Form W-2 & IT-3 Filing Requirements for 2024
Ohio requires certain businesses to file Reconciliation Form IT-3 with W-2s.
Check out the requirements and simplify your filing with TaxBandits!
Industry-leading pricing starts at just $0.70!
Simplify Your Ohio W-2 E-Filing
with TaxBandits!
- W-2 E-filing with the SSA and state
-
Distribute Employee copies via Postal
Mail and
Online Access -
Retransmit rejected returns at no
extra cost
Ohio W-2 Filing Criteria for 2024
The State of Ohio requires W-2 filing, even if no state tax is withheld.
| Criteria | Filing Requirement | Additional Requirement | Due Date |
|---|---|---|---|
|
If there is any Ohio state tax withheld |
You must file a 1099 directly with E-file with TaxBandits |
Form IT-3 - Transmittal of Wage and Tax Statements |
January 31, 2025 |
| If there is no Ohio State Tax Withholding |
You must file a 1099 directly with E-file with TaxBandits |
Not Required |
January 31, 2025 |
Ready to start filing W-2s with Ohio?
Information Required to File W-2 Forms with Ohio
Discover the key information needed to file Form W2 with the State of Ohio.
1. Employer’s state ID number
The employer's state identification number refers to the Ohio Withholding Tax Account Number.
Ohio State ID Format: 8 digits and must begin with a 5
(Eg: 59 999999)
2. Ohio state/local wages
The total amount of taxable wages, and tips, is subject to Ohio state income tax.
3. Ohio state tax withheld
The total amount of state income taxes withheld from the employee’s wages.
If you’ve withheld any Ohio taxes, you must file Reconciliation Form IT-3.
E-file W-2s to the State of Ohio in minutes with TaxBandits!
Transmittal of Wage and Tax Statements - Form IT-3
Form IT-3 is used for the Annual Reconciliation of Indiana state income tax withheld from employees' wages. It reports the total amount withheld and remitted to the state.
Information Reported on A-3:
- Number of tax statements issued (Combined W-2s and/or 1099s)
- Total Ohio employee compensation
- Total Ohio income tax liability
- Total Ohio school district tax liability
TaxBandits doesn't support filing 'Form IT 3' with the state. The payer must file the form directly with the state before the deadline.
If you choose TaxBandits for your Ohio W-2 filing, you need to take care of your reconciliation form.
TaxBandits – Simplifying Ohio State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Ohio Department of Revenue, ensuring compliance with state regulations.
Lowest Pricing
TaxBandits offers the most affordable solution for Ohio W-2 filings, saving you both time and money.
State Guidance
TaxBandits provides step-by-step instructions to complete the e-filing process from start to end without any hurdles.
State Form PDFs
Easily access and download Ohio W-2 form PDFs for filing corrections or record-keeping purposes.
Free Resubmissions
If your W-2 forms are rejected by the Ohio Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Ohio W-2 returns!
How Is Form W-2 Filed with the State of Ohio?
Create your account and follow these steps to easily e-file your W-2s with the SSA and State of Ohio!
-
Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
-
Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
-
Step 3: Enter State Filing Information:
Provide the required Ohio state details for Form W-2.
-
Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access, or BanditComplete.
-
Step 5: Review and Transmit
Review your form and transmit it to the IRS and state agencies.
Start e-filing W-2 Forms with Ohio today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Ohio require W-2 filing?
Yes, the Ohio Department of Taxation mandates employers to file Form W-2 for each employee from whom they withheld Ohio individual income tax during the reported year.
It is applicable for employees who are Ohio residents or performed their work in Ohio but did not have individual income tax withholding from their income.
Does Ohio require any additional forms to be submitted while filing W-2?
Yes, the Ohio Department of Taxation requires additional forms to be submitted depending upon the type of filing of Form W-2.
If you are filing electronically, you are only required to submit Form W-2 using the W-2 Upload Feature on the Ohio Business Gateway. The paper Form IT-3, Transmittal of W-2 Statements, is not required.
When you E-file with TaxBandits, we prepare and transmit forms to the state.
However, if you choose not to use the W-2 Upload Feature, you must file the paper IT-3 without the corresponding W-2s.
Please note that the Ohio Department of Taxation may still request W-2 information to be submitted via Ohio Business Gateway W-2 Upload Feature when conducting compliance programs.
What are the special fields required when filing a Form W-2 with Ohio?
When e-filing Form W-2 for Ohio, the state requires School district number (4 digits) if there is school income tax withheld.
What is the deadline to file W-2 with Ohio?
The deadline to file Ohio Form W-2 with the Ohio Department of Taxation is on January 31.
The Ohio IT-3 must be filed by January 31st or within 60 days after the business is closed.
If the due date falls on a weekend or federal holiday, the next weekday is the deadline.
Can I electronically file W-2 with Ohio?
Yes, the Ohio Department of Taxation supports the electronic filing of Form W-2s. Here are the filing instructions of Form W-2:
- If an employer is filing 250 or more W-2s, they must file electronically through the W-2 Upload Feature on the Ohio Business Gateway.
- If an employer is filing less than 250 forms, the employer is encouraged to file Form W-2 electronically even though it’s not mandatory. Only paper file the IT-3, the transmittal of W-2 form.
- The Ohio Department of Taxation may still request W-2 information to be submitted via Ohio Business Gateway W-2 Upload Feature when conducting compliance programs.
At TaxBandits, we support the e-filing of W-2 with both Federal and with your State. Whether you want to file W-2s for 10 or more employees, we have solutions for businesses of all sizes.
What are the penalties for late filing of W-2 with Ohio?
For the year 2024, the Ohio Department of Taxation has defined penalties based on when you file, delay in tax deposits, and incorrect filing.
1099 penalties:
When you file W-2 after the due date, the penalty is $50 per month up to a maximum of $500 or 5% of your unpaid tax per month to a maximum of 50% of the tax due.
Late payment of taxes
If you do not pay the tax deducted or withheld from the employee’s compensation on time, a penalty of 50% of the tax due may be levied, unless you prove there was a reasonable cause and not wilful neglect.
Meanwhile, interest will accrue on the unpaid tax at the rate provided under the Ohio Revised Code.
If you fail to file W-2 and do not pay the taxes on time, you will be subject to both penalties above.
Not filing when required
When you don’t file your return or IT-3, the transmittal of W-2 statement, the penalty is $50 per month up to $500 or 5% of your unpaid tax per month to a maximum of 50% of the tax due.
Learn more about Form W-2 penalties.
Can I file the correction form W-2c with the State of Ohio?
Yes! You can review and make corrections to the transmitted W-2 forms with the Ohio Department of Taxation using the Ohio Business Gateway or paper filing.
If you want to paper file W-2 corrections for the State of Ohio, submit the corrected Forms W-2C to the following address:
Ohio Department of Taxation,
PO Box 182667,
Columbus, OH 43218-2667.
Where do I mail W-2 forms when filing with the State of Ohio?
Every employer who files less than 250 W-2s and chooses not to use the W-2 Upload Feature should mail the paper IT-3 without the corresponding W-2s.
Mailing of Form IT 3, If you are using the U.S. Postal Service:
Ohio Department of Taxation,
PO Box 182667,
Columbus, OH 43218-2667.
Ohio Department of Taxation,
4485 Northland Ridge Blvd,
Columbus, OH 43229-6596.
If you made errors on the W-2 forms filed with the State of Ohio, you can correct them by downloading the corrected form and mailing it to the address provided above.
If you’re looking for an IRS-authorized e-file provider, check out TaxBandits! We support the W2 filing with the SSA and states.
Get started with TaxBandits today and stay compliant with the State of Ohio! Start Filing Now
