Pennsylvania Form W-2 & REV-1667 Filing Requirements for 2024
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Includes Reconciliation Form REV-1667
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Pennsylvania W-2 Filing Criteria for 2024 Tax Year
The State of Pennsylvania requires W-2 filing, even if no state tax is withheld.
| Filing Criteria | Form W-2 |
|---|---|
|
Criteria 1 If there is Pennsylvania state tax withheld |
Filing Method: Direct State Filing Additional Form: Form REV-1667 Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form |
|
Criteria 2 If there is no Pennsylvania State Tax Withholding |
Filing Method: Direct State Filing Additional Form: Not Required Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form |
Ready to start filing W-2s with Pennsylvania?
Information Required to File W-2 Forms with Pennsylvania
1. Employer’s state ID number
The employer's state identification number refers to the Pennsylvania Withholding Tax Account Number.
Pennsylvania State ID Format: 8 digits (Eg: 99999999)
2. Pennsylvania state/local wages
The total amount of taxable wages, tips, that is subject to Pennsylvania state income tax.
3. Pennsylvania state tax withheld
The total amount of state income taxes withheld from the employee’s wages.
If you’ve withheld any Pennsylvania taxes, you must file Reconciliation Form REV-1667.
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Pennsylvania Annual Reconciliation Form REV-1667
Form REV-1667 is an Annual Withholding Reconciliation used to report the total income taxes withheld from employees/contractors and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.
Information Reported on REV-1667:
- The total amount is subject to PA withholding.
- The total PA tax withheld for the year.
- Wages/distributions paid and PA tax withheld for each quarter (1st, 2nd, 3rd, 4th).
- Employer Account ID, Entity ID (EIN), business name and address, and signature with date and contact information.
E-file W-2 with Pennsylvania state in minutes using TaxBandits!
TaxBandits – Simplifying Pennsylvania State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Pennsylvania Department of Revenue, ensuring compliance with state regulations.
Lowest Pricing
TaxBandits offers the most affordable solution for Pennsylvania W-2 filings, saving you both time and money.
Free Reconciliation Form (REV-1667)
We provide Form REV-1667, at no additional cost, making year-end reconciliation simple and stress-free.
State Form PDFs
Access and download Illinois 1099 form PDFs easily for filing corrections or record-keeping purposes.
Free Resubmissions
If your W-2 forms are rejected by the Pennsylvania Department of Revenue, you can correct errors and resubmit them for free.
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How Is Form W-2 Filed with the State of Pennsylvania?
Create your account and follow these steps to easily e-file your W-2s with the SSA and State of Pennsylvania!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options. Ensure you complete the state-specific fields.
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Step 3: Complete Reconciliation Form (REV-1667)
Provide the necessary withholding information to complete Form REV-1667.
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Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access, or BanditComplete.
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Step 5: Review and Transmit
Review your form and transmit it to the IRS and state agencies.
Start e-filing W-2 Forms with Pennsylvania today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Pennsylvania require W-2 filing?
Yes! The Pennsylvania Department of Revenue mandates the filing of Form W-2, provided there is a state withholding tax. The Annual Withholding Reconciliation Statement (REV-1667) has to be filed for each employee along with Form W-2.
Does Pennsylvania require any additional forms to be submitted while filing W-2?
Yes, when you file Form W-2 with Pennsylvania, you must attach the reconciliation form based on filing mode.
- E-filing - You must submit Form REV-1667 (Annual Withholding Reconciliation Statement) with your W-2s.
- Paper filing - If you file Form W-2 by paper, you must attach Form REV-1667 (Annual Withholding Reconciliation Statement) on or before January 31, 2025, regardless of whether this date falls on a weekend or holiday.
When filing Form W-2 Online with TaxBandits, Reconciliation Form REV-1667 is included for free.
What is the deadline for filing Form W-2 with Pennsylvania?
The deadline to file Form W-2 and the annual reconciliation Form REV-1667 with the Pennsylvania Department of Revenue is January 31. This deadline is applicable for both paper and electronic filing.
If the deadline falls on a weekend or federal holiday, the next business day is the deadline.
Can I electronically file a W-2 with Pennsylvania?
Yes! As an employer, you can file Form W-2 electronically with the state of Pennsylvania. If you provide or report 10 or more W-2 wage records with Form REV-1667 (Annual Withholding Reconciliation Statement), they must be filed electronically.
What are the penalties for late filing of W-2 with Pennsylvania?
If any amount of taxes withheld from Pennsylvania's employee is not reported and fully disclosed on or before the due date, interest will be charged daily from the due date to the date at which payment is made.
Penalties for late filing Form W-2
- Failure to file quarterly returns in the imposition of an addition to tax of 5% per month of the total return, i.e., a minimum of $5. The penalty may reach up to a maximum of 25% per return.
Penalties for late payment of taxes
- Failure to file quarterly returns in the imposition of an addition to tax of 5% per month of the total return, i.e., a minimum of $5. The penalty may reach up to a maximum of 25% per return.
Interest in not paying taxes
- If you have willfully underpaid or not paid the taxes that is later proved to be the result of fraud, 50% of the underpayment will be added to the tax.
Learn more about Form W-2 penalties.
Can I file Form W-2c with the State of Pennsylvania?
Yes! You can review and make corrections in the transmitted W-2 forms and Form REV-1667 with the Pennsylvania Department of Revenue. The corrections in Form W-2 have to be made within three years of the original submission date.
Any corrections made are not final until the REV-1667 Annual Withholding Reconciliation Statement (Transmittal) is submitted.
Mailing Address For Corrected Form W-2s:
PO BOX 280412
HARRISBURG PA 17128-0412
If you made errors on W-2 forms filed with the State of Pennsylvania, you can correct them by downloading the corrected form and mailing it to the address provided above.
Where do I mail W-2 forms when filing with the State of Pennsylvania?
As an employer, you only need to mail Form W-2s when you paper file. The State of Pennsylvania accepts the paper filing of W-2 only when you file less than 10 forms. If you file 10 W-2s or more, you must file W-2 electronically.
Irrespective of the form volume, e-filing is more convenient, and you will know the status of your filing immediately. If you still decide to paper file, include form REV-1667 and send form copies to:
Mailing Address of Form W-2:
PO BOX 280412
HARRISBURG PA 17128-0412
Are you looking for an IRS-certified e-file provider? TaxBandits is the market leader in e-filing various tax forms, including W-2s. We support both Federal and State filing. Whether you want to file W-2s for 10 or 1000 employees, we have a solution for businesses of all sizes.
Get started with TaxBandits today and stay compliant with the State of Pennsylvania! Start Filing Now.
