Virginia Form W-2 & VA-6 Filing Requirements for 2024
Virginia requires certain businesses to file Reconciliation Form VA-6 with W-2s.
Check out the requirements and simplify your filing with TaxBandits!
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- W-2 E-filing with the SSA and state
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Virginia W-2 Filing Criteria for 2024
The State of Virginia requires W-2 filing, even if no state tax is withheld.
| Criteria | Filing Requirement | Additional Requirement | Due Date |
|---|---|---|---|
|
If there is any Virginia state tax withheld |
You must file a W-2 directly with E-file with TaxBandits |
Form - VA-6 - Employer’s Annual or Final Summary of Virginia Income Tax Withheld Return |
January 31, 2025 |
|
If there is no Virginia State Tax Withholding |
Not Required |
No additional form is required |
January 31, 2025 |
Ready to start filing W-2s with Virginia?
Information Required to File W-2 Forms with Virginia
1. Employer’s state ID number
The employer's state identification number refers to the Virginia Withholding Tax Account Number.
Virginia State ID Format:
- 2-digit code for the tax type of that return ( ex. 10 = Sales Tax, 12 = Use Tax, 30 = Withholding Tax, etc.), and
- 9-digit FEIN, and
- the letter "F" to indicate FEIN, and
- 3-digit code for the business location.
Example = 10-123456789F-001 for a Sales Tax return
2. Virginia state/local wages
The total amount of taxable wages, tips, that is subject to Virginia state or locality income tax.
3. Virginia state/local tax withheld
The total amount of state or locality income taxes withheld from the employee’s wages.
If you’ve withheld any Virginia taxes, you must file Reconciliation Form VA-6/VA-6H.
E-file W-2s to the State of Virginia in minutes with TaxBandits!
Employer’s Annual or Final Summary of Virginia Income Tax Withheld Return – Form VA-6
Form VA-6 is used by employers to report the total amount of Virginia income tax withheld from their employee's wages during the calendar year.
Information Reported on VA-6:
- Account number
- Total payments
- Total VA tax withheld
- Additional payment
TaxBandits doesn't support filing Form VA-6 with the state. The payer must take care of filing Form Form VA-6 directly with the State of Virginia.
If you choose TaxBandits for your Virginia W-2 filing, you take care of your Reconciliation Form.
TaxBandits – Simplifying Virginia State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Virginia Department of Revenue, ensuring compliance with state regulations.
Lowest Pricing
TaxBandits offers the most affordable solution for Virginia W-2 filings, saving you both time and money.
State Filing Guidance
TaxBandits provides step-by-step instructions to effortlessly complete the state W2 e-filing process from start to end.
State Form PDFs
Easily access and download Virginia W-2 form PDFs for filing corrections or record-keeping purposes.
Free Resubmissions
If your W-2 forms are rejected by the Virginia Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Virginia W-2 returns!
How Is Form W-2 Filed with the State of Virginia?
Create your account and follow these steps to easily e-file your W-2s with the SSA and State of Virginia!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
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Step 3: Complete State Filing Information
Provide the required Virginia state details for Form W-2.
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Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access, or BanditComplete.
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Step 5: Review and Transmit
Review your form and transmit it to the IRS and state agencies.
Start e-filing W-2 Forms with Virginia today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Virginia require W-2 filing?
Yes, the Virginia Department of Revenue mandates the filing of the W2 Forms only if there is a state tax withholding.
Does Virginia have any additional requirements when you file W2 forms?
Yes. Virginia has an additional Form VA-6/VA-6H to be sent only if there is a state tax withholding.
When you E-File Form W2 Online with TaxBandits, you need to take care of the reconciliation Form VA-6/VA-6H.
What is Form VA-6/VA-6H?
Form VA-6 is used to report employers registered in Virginia or withholding Virginia income tax from wages paid to employees.
Form VA-6H is used to be filed annually by employers for reporting and paying the Virginia income tax withheld from wages paid to household employees.
What is the due date to file W2 with Virginia?
The filing due date for both Form W2 and VA-6/VA-6H with the State of Virginia is January 31.
If the deadline falls on a weekend or federal holiday, the next business day is the deadline.
What are the requirements to file W2 electronically with Virginia?
The State of Virginia mandates filing W2 forms electronically only, and paper filing is not required.
What are the penalties for not filing or filing W-2 late with Virginia?
A penalty of 6% of the tax due will be added to the tax for each month or any part of a month that the return is not filed or the tax is not paid.
Learn more about Form W-2 penalties.
Where do I mail a check payable to the state of Virginia?
To make checks payable, mail to the following address.
Virginia Department of Taxation,
P.O Box 27264,
Richmond, VA-23261-7264.
If you’re looking for an IRS-certified e-file provider, check out TaxBandits! We support the W2 filing with the SSA and states.
Get started with TaxBandits today and stay compliant with the State of Virginia! Start Filing Now
