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TaxBandits supports state-only filing for W-2 forms.
West Virginia Form W-2 & WV/IT-103 Filing Requirements
Meet your West Virginia W-2 filing requirements confidently
with TaxBandits!
Simplify Your West Virginia W-2 Filing with TaxBandits
- Complete West Virginia tax filing compliance
- We also support state-only filing
- Includes Reconciliation Form WV/IT-103 for Free
- Free retransmissions and corrections
E-file at just $0.95/form
West Virginia Filing Requirements for W-2
The State of West Virginia requires W-2 filing, even if no state tax is withheld.
| Condition | Filing Method | Additional Forms | Due Date |
|---|---|---|---|
| If West Virginia Tax Was Withheld | Direct State Filing | Form WV/IT-103 | February 02, 2026 |
| If NO West Virginia Tax Was Withheld | Direct State Filing | Not Required | February 02, 2026 |
Ready to start filing W-2s with West Virginia?
Information Required to File W-2 Forms with West Virginia
Discover the key information needed to file Form W-2 with the State of West Virginia.
1. Employer’s state ID number
The employer's state identification number refers to the West Virginia Tax Account Number.
West Virginia State ID Format: 8 digits, Eg: 99999999
2. West Virginia state/local wages
The total amount of taxable wages, and tips, is subject to West Virginia state income tax.
3. West Virginia state tax withheld
The total amount of state income taxes withheld from the employee’s wages.
E-file W-2s to the State of West Virginia in minutes with TaxBandits!
West Virginia Withholding Year-End Reconciliation - Form WV/IT-103
Form WV/IT-103 is a document that employers or payers must file with the West Virginia State Tax Department to reconcile the total amount of state income tax withheld from employees' wages or other payments during the year.
Information Reported on Form WV/IT-103:
- Name
- Address
- Withholding tax statements
- Total WV tax
TaxBandits supports filing the Reconciliation Form WV/IT-103 along with your W-2 forms.
E-file W-2 with West Virginia state in minutes using TaxBandits!
TaxBandits – Simplifying West Virginia State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the West Virginia Department of Revenue, ensuring compliance with state regulations.
Supports State-Only Filing
With TaxBandits, you can file
W-2 forms directly with your state, even if you don’t file your federal W-2
with us.
Supports W-2 State Corrections
Easily correct errors on your West Virginia W-2 with TaxBandits, download the corrected form, and mail it directly to the state.
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Free Reconciliation Form (WV/IT-103)
We provide Form WV/IT-103 at no additional cost, making year-end reconciliation simple and
stress-free.
Free Resubmissions
If the West Virginia Department of Revenue rejects your W-2 forms, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your West Virginia W-2 returns!
How to file Form W-2 with the State of West Virginia?
Create your account and follow these steps to easily e-file your W-2s with the State of West Virginia!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
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Step 3: Complete Reconciliation Form WV/IT-103
Provide the necessary withholding information to complete
Form WV/IT-103. -
Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access, or both.
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Step 5: Review and Transmit
Review your form and transmit it to the SSA and state agencies.
Start e-filing W-2 Forms with West Virginia today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does West Virginia require W-2 filing?
Yes, the state of West Virginia mandates the filing of W-2, even if no state tax is withheld.
TaxBandits enables you to file W-2 forms directly with the state of West Virginia, even if you filed your federal W-2 elsewhere. E-file now
Does West Virginia require any additional forms to be submitted while filing W-2?
Yes, the State of West Virginia requires additional forms to be submitted based on the type of filing.
When you e-file, you only need to submit the Year-End Reconciliation Form WV/IT-103.
When you E-File Form W2 with TaxBandits, we will take care of filing the reconciliation Form WV/IT-103.
What is the deadline to file W-2 with West Virginia?
The filing deadline for Form W-2 and Form WV/IT-103 is January 31.
If the due date falls on a weekend or federal holiday, the next business day is the deadline.
Can I electronically file W-2 with West Virginia?
Yes, the State of West Virginia supports the electronic filing of W-2s. It is mandatory to E-file W-2 to the state under the following conditions.
- When you file 25 or more W-2s.
- If you are an employer using payroll services.
When you file W-2s with the state, you must also submit the year-end reconciliation Form WV/IT-103.
If you prefer e-filing your W-2s with West Virginia, TaxBandits will also help you file the reconciliation form WV/IT-103.
What are the W-2 penalties for West Virginia?
Penalties are based on when you file, the delay in tax deposits, and the incorrect type of filing.
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Late filing of W-2
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Late payment of taxes
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If you do not pay taxes on time, you may expect a penalty of 0.5% of the tax due every month. It may go up to 25% until you pay it, but it will never exceed this percentage.
If you fail to file W-2 and do not pay the taxes on time, you will be subject to both penalties above.
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If you do not pay taxes on time, you may expect a penalty of 0.5% of the tax due every month. It may go up to 25% until you pay it, but it will never exceed this percentage.
Learn more about Form W-2 penalties.
Where do I mail W-2 forms when filing with the State of West Virginia?
You only need to mail in the forms when you paper file. The State of West Virginia accepts the paper filing of W-2 only when you file less than 25 forms. If you file 25 W-2s or more, you must electronically file.
Irrespective of the form volume, e-filing is more convenient, and you will know the status of your filing immediately. If you still decide to paper file, include forms W-3 & WV/IT-103 and send form copies to:
West Virginia State Tax Department,
TAAD/Withholding Revenue Center/Withholding,
PO Box 3943,
Charleston, WV 25339-3943.
For courier or overnight delivery, send form copies to:
West Virginia State Tax Department,
Revenue Center/Withholding,
1001 Lee Street East,
Charleston, WV 25301-1725.
Can I file the correction Form W-2c with the State of West Virginia?
Yes! For errors in your W-2 filing, you must file a correction with the State of West Virginia using Form W-2c. Since the state accepts only the paper filing of W-2c, you must also submit the amended Form WV/IT-103 (Reconciliation form) and W-3c (Summary form) to the state.
Send the form copies to the address below:
West Virginia State Tax Department,
TAAD/Withholding Revenue Center/Withholding,
PO Box 3943,
Charleston, WV 25339-3943.
For courier or overnight delivery, send form copies to:
West Virginia State Tax Department,
Revenue Center/Withholding,
1001 Lee Street East,
Charleston, WV 25301-1725.
Looking for an IRS-certified e-file provider? TaxBandits is the market leader in e-filing various tax forms, including W-2s. We support both Federal and State filing. Whether you want to file W-2s for 10 or 1000 employees, we have a solution for businesses of all sizes.
Get started with TaxBandits today and stay compliant with the State of West Virginia! Start Filing Now
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