West Virginia Form W-2 & WV/IT-103 Filing Requirements for 2024
Meet your West Virginia W-2 filing requirements efficiently with TaxBandits!
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Simplify Your West Virginia W-2 Filing
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- E-file your West Virginia W-2 in minutes
- Supports West Virginia W-2 Corrections - Easily correct, print, and mail to the state
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Includes Reconciliation Form WV/IT-103
for Free -
Retransmit rejected West Virginia W-2 returns
at no extra cost
West Virginia W-2 Filing Criteria for 2024
The State of West Virginia requires W-2 filing, even if no state tax is withheld.
| Filing Criteria | Form W-2 |
|---|---|
|
Even if there is no West Virginia State Tax Withholding |
Filing Method: Direct State Filing Additional Form: Form WV/IT-103 Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form |
Ready to start filing W-2s with West Virginia?
Information Required to File W-2 Forms with West Virginia
Discover the key information needed to file Form W2 with the State of West Virginia.
1. Employer’s state ID number
The employer's state identification number refers to the West Virginia Withholding Tax Account Number.
West Virginia State ID Format: 8 digits, Eg: 99999999
2. West Virginia state/local wages
The total amount of taxable wages, and tips, is subject to West Virginia state income tax.
3. West Virginia state tax withheld
The total amount of state income taxes withheld from the employee’s wages.
If you’ve withheld any West Virginia taxes, you must file Reconciliation Form WV/IT-103.
E-file W-2s to the State of West Virginia in minutes with TaxBandits!
West Virginia Withholding Year-End Reconciliation - Form WV/IT-103
Form WV/IT-103 is a document that employers or payers must file with the West Virginia State Tax Department to reconcile the total amount of state income tax withheld from employees' wages or other payments during the year.
Information Reported on Form WV/IT-103:
- Name
- Address
- Withholding tax statements
- Total WV tax
E-file W-2 with West Virginia state in minutes using TaxBandits!
TaxBandits – Simplifying West Virginia State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the West Virginia Department of Revenue, ensuring compliance with state regulations.
Lowest Pricing
TaxBandits offers the most affordable solution for West Virginia W-2 filings, saving you both time and money.
State Form PDFs
Easily access and download West Virginia W-2 form PDFs for filing corrections or record-keeping purposes.
Free Reconciliation Form (WV/IT-103)
We provide Form WV/IT-103 at no additional cost, making year-end reconciliation simple and stress-free.
Free Resubmissions
If the West Virginia Department of Revenue rejects your W-2 forms, you can correct errors and resubmit them for free.
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How Is Form W-2 Filed with the State of West Virginia?
Create your account and follow these steps to easily e-file your W-2s with the SSA and State of West Virginia!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options. Ensure you complete the state-specific fields.
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Step 3:
Complete Reconciliation Form WV/IT-103.
Provide the necessary withholding information to complete Form WV/IT-103.
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Step 4: Choose Distribution Options
Opt for our distribution services – Postal Mailing, Online Access,
or BanditComplete. -
Step 5: Review and Transmit
Review your form and transmit it to the IRS and state agencies.
Start e-filing W-2 Forms with West Virginia today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does West Virginia require W-2 filing?
Yes, the West Virginia Department of Revenue mandates the filing of the W2 forms even if there is no state tax withholding.
Does West Virginia require any additional forms to be submitted while filing W-2?
Yes, the State of West Virginia requires additional forms to be submitted based on the type of filing.
When you e-file, you only need to submit the Year-End Reconciliation Form WV/IT-103.
When you E-file Form E-File Form W2 with TaxBandits, we will take care of the reconciliation Form WV/IT-103.
What is the deadline to file W-2 with West Virginia?
The deadline to file W-2 and submit the year-end reconciliation Form WV/IT-103 with the State of West Virginia is January 31.
The deadline is the same for e-filing, paper-filing, and furnishing recipient copies.
If the due date falls on a weekend or federal holiday, the next weekday is the deadline.
Can I electronically file W-2 with West Virginia?
Yes, the State of West Virginia supports the electronic filing of W-2s. It is mandatory to E-file W-2 to the state under the following conditions.
- When you file 25 or more W-2s.
- If you are an employer using payroll services.
When you file W-2s with the state, you must also submit the year-end reconciliation Form WV/IT-103.
If you prefer e-filing your W-2s with West Virginia, TaxBandits will also help you file the reconciliation form WV/IT-103.
What are the W-2 penalties for West Virginia?
Penalties are based on when you file, delay in tax deposits, and incorrect type of filing.
- Late filing of W-2
- Late payment of taxes
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If you do not pay taxes on time, you may expect a penalty of 0.5% of the tax due every month. It may go up to 25% until you pay it, but it will never exceed this percentage.
If you fail to file W-2 and do not pay the taxes on time, you will be subject to both penalties above.
- Not E-filing when required
Learn more about Form W-2 penalties.
Can I file the correction Form W-2c with the State of West Virginia?
Yes! For errors in your W-2 filing, you must file a correction with the State of West Virginia using Form W-2c. Since the state accepts only the paper filing of W-2c, you must also submit the amended Form WV/IT-103 (Reconciliation form) and W-3c (Summary form) to the state.
Send the form copies to the address below:
West Virginia State Tax Department,
TAAD/Withholding Revenue Center/Withholding,
PO Box 3943,
Charleston, WV 25339-3943.
For courier or overnight delivery, send form copies to:
West Virginia State Tax Department,
Revenue Center/Withholding,
1001 Lee Street East,
Charleston, WV 25301-1725.
Where do I mail W-2 forms when filing with the State of West Virginia??
You only need to mail in the forms when you paper file. The State of West Virginia accepts the paper filing of W-2 only when you file less than 25 forms. If you file 25 W-2s or more, you must electronically file.
Irrespective of the form volume, e-filing is more convenient, and you will know the status of your filing immediately. If you still decide to paper file, include forms W-3 & WV/IT-103 and send form copies to:
West Virginia State Tax Department,
TAAD/Withholding Revenue Center/Withholding,
PO Box 3943,
Charleston, WV 25339-3943.
For courier or overnight delivery, send form copies to:
West Virginia State Tax Department,
Revenue Center/Withholding,
1001 Lee Street East,
Charleston, WV 25301-1725.
Looking for an IRS-certified e-file provider? TaxBandits is the market leader in e-filing various tax forms, including W-2s. We support both Federal and State filing. Whether you want to file W-2s for 10 or 1000 employees, we have a solution for businesses of all sizes.
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