BanditAI
File New York Payroll
Taxes in Minutes
Stay compliant with new-hire reporting, withholding, and
unemployment insurance taxes.
Form NHR
Deadline: Within 20 days of hire
Form NYS-45
Deadline: Apr 30, Jul 31, Oct 31,
Jan 31
Form NYS-1
Deadline: Within 3 or 5 business days (when withholding ≥ $700)
New York Filing Requirements for New Hire, Withholding, and Unemployment
Stay compliant with New York’s new hire, withholding, and unemployment filing requirements—on time, every time.
| Forms | Filing Requirements | Filing Methods | Due Date |
|---|---|---|---|
| New Hire Report | All New York employers must report newly hired and rehired employees. This includes private businesses, domestic help, labor organizations, and government entities. |
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Within 20 calendar days of the employee's hire or rehire date. |
Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return |
All employers who pay wages subject to New York State, New York City, or Yonkers withholding must file. Must file every quarter, even if no wages were paid or no tax withheld. |
|
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| Return of Tax Withheld (NYS-1) |
Employers who withhold $700 or more during a quarter must file to remit the withheld tax. |
|
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File New York Payroll Forms with Confidence
Simplify New York state compliance, and avoid missed deadlines with TaxBandits—your complete
solution for state and federal filings.
Information Required to File
Know what information you need to file New York payroll forms accurately.
What to Report in New Hire?
- Employee's full name (first, middle initial, last)
- Employee's mailing address (street, city, state, ZIP)
- Social Security Number (SSN)
- Date of hire
- Dependent health insurance benefits availability and qualifying date
- FEIN, employer name, and address
What to Report in Form NYS-45?
- Business name and address
- FEIN and NYS withholding identification number
- Total wages paid during the quarter
- Total New York State, New York City, and Yonkers income tax withheld
- Employee wage details (SSN, name, wages, and tax withheld for each employee)
- Unemployment Insurance taxable wages (up to $17,600 wage base)
What to Report in Form NYS-1?
- Business name and address
- FEIN and NYS withholding identification number
- Total tax withheld (NYS, NYC, and Yonkers)
- Remittance amount for the payroll period
How to file Payroll Tax Forms with the State of New York?
Create a free TaxBandits account and follow these simple steps to e-file your New York forms efficiently.
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Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting, quarterly reporting Form NYS-45, and Return of Tax Withheld Form NYS-1.
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Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee wages, withholding amounts, and contribution data.
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Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
-
Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting, quarterly reporting Form NYS-45, and Return of Tax Withheld Form NYS-1.
-
Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee wages, withholding amounts, and contribution data.
-
Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
Start e-filing with New York today—TaxBandits makes it quick and easy!
New York Payroll Tax Filing — Simple, Transparent Pricing
Pay for more than filing—accuracy, right outcome, and peace of mind.
| No of Forms | First Form | Next 3 Forms | 5-25 Forms | 26-50 Forms | 51-100 Forms | 101-500 Forms | 501-1000 Forms |
|---|---|---|---|---|---|---|---|
| New Hire Reporting | $1 / Employee | ||||||
| Quarterly Combined Return (Withholding/ Unemployment Insurance/Wage Report) (NYS-45) |
$5.95 | $5.25 | $4.75 | $4.25 | $3.75 | $3.25 | $3.00 |
| Return of Tax Withheld (NYS-1) |
$5.95 | $5.25 | $4.75 | $4.25 | $3.75 | $3.25 | $3.00 |
For high-volume filing, call us at (704) 684-4758 for customized pricing.
Penalties and Corrections for New Hire, Withholding, and Unemployment
Know the penalties and how to correct errors before they impact compliance.
| Form | Penalties | Corrections |
|---|---|---|
| New Hire Report |
|
Corrections should be made through the New York New Hire Online Reporting Center. Contact Employer Outreach at (518) 320-1079 for assistance. |
| Form NYS-45 |
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File an amended NYS-45 via NYS Online Services (preferred). For exempt filers, submit a complete new Form NYS-45 marked as amended. Contact the NYS Tax Department at (518) 457-5431 for assistance. |
| Form NYS-1 |
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File an amended NYS-1 via NYS Online Services or by paper (for exempt filers only). |
Beyond State Payroll Filing: Simplifying All Your Tax Needs
At TaxBandits, we simplify more than just state payroll filings. From Form 941 to 1099, W-2, and beyond, we make tax filing easier for businesses of all sizes. Our platform streamlines federal and state compliance, saving you time and reducing errors, so you can focus on growing your business.
Frequently Asked Questions
Register at www.nynewhire.com using your FEIN and a valid email address, then log in and submit new hire information electronically. You can also fax to (518) 320-1080 or mail Form IT-2104 to the NYS Tax Department, PO Box 15119, Albany, NY 12212-5119.
New York employers must report new hires within 20 calendar days of the hiring date. Electronic filers must submit two monthly reports between 12 and 16 days apart. This applies to full-time, part-time, temporary, and rehired employees.
Yes. Effective January 1, 2022, New York employers must report independent contractors under arrangements with contracts exceeding $2,500. Independent contractors must be reported online only through New Hire Online Reporting Center and cannot be reported via Form IT-2104.
Yes. If an employee is rehired after a break in service of 60 or more consecutive days, they must be reported as a new hire within 20 calendar days of their return to work. Breaks of less than 60 days do not require reporting.
New York employers who fail to timely report new hires will be fined $20 per employee not reported. Filing a false or incomplete report also carries a penalty of $20 per report filed.
Yes. New York employers must file Form NYS-45 every quarter, even if no wages were paid and no tax was withheld during that period. Failure to file a zero-wage return may result in a penalty of the greater of $1,000 or $50 per employee, capped at $10,000 per quarter.
Form NYS-45 is due quarterly on the last day of the month following each quarter end. Quarter 1 is due April 30, Quarter 2 is due July 31, Quarter 3 is due October 31, and Quarter 4 is due January 31. All three parts must be filed together as a single return.
Form NYS-1 is New York's Return of Tax Withheld. You must file it when accumulated withholding reaches $700 or more during a quarter. File within 3 business days if you withheld $15,000 or more in the prior year, or within 5 business days if less. If withholding stays under $700 for the quarter, remit with your NYS-45 instead.
Yes. Electronic filing is required for all New York withholding tax returns, including NYS-45 and NYS-1. Paper filing is only permitted for employers exempt from the e-file mandate. If filing by paper, use only forms with 2025 revision dates — forms NYS-45-X and NYS-45-ATT have been discontinued as of March 2025.
The penalty for failure to file Form NYS-45 is the greater of $1,000 or $50 per employee, capped at $10,000 per quarter. Late payment carries an additional 0.5% per month, up to 25% of the tax due. Interest accrues at 9.5% per year on any unpaid balance from the original due date.
Success Starts with TaxBandits
An IRS Authorized E-file Provider You Can Trust!
