BanditAI
File Texas Payroll Taxes
in Minutes
Stay compliant with new-hire reporting and unemployment
insurance taxes.
Form NHR
Deadline: Within 20 days of hire
Withholding - Not Required
(No State Income Tax)
Form C-3
Deadline: Apr 30, Jul 31, Oct 31, Jan 31
Texas Filing Requirements for New Hire, Withholding, and Unemployment
Stay compliant with Texas's new hire, withholding, and unemployment filing requirements - on time, every time.
| Forms | Filing Requirements | Filing Methods | Due Date |
|---|---|---|---|
New Hire Report |
All Texas employers must report newly hired and rehired employees . This includes private businesses, domestic help, labor organizations, and government entities. |
|
Within 20 calendar days of the employee's hire or rehire date. |
Unemployment Insurance (Form C-3) |
All employers with employees subject to Texas unemployment insurance must file. Even if no wages were paid, a return must be filed. |
|
|
File Texas Payroll Forms with Confidence
Simplify Texas state compliance, and avoid missed deadlines with TaxBandits - your complete
solution for state and federal filings.
Information Required to File
Know what information you need to file Texas payroll forms accurately.
What to Report in New Hire?
- Employee full name, address, and SSN
- Date of hire
- Employer name, address, and FEIN
- FEIN, employer name & address
What to Report in Form C-3?
- Business name and address
- Federal Employer Identification Number (FEIN)
- Texas Employer Account Number
- Employee names, SSNs, and individual wages
- Total gross wages paid
- Taxable wages
- Number of employees on payroll
How to file Payroll Tax Forms with the State of Texas?
Create a free TaxBandits account and follow these simple steps to e-file your Texas forms efficiently.
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Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting and quarterly unemployment insurance Form C-3.
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Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee wages, withholding amounts, and contribution data.
-
Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
-
Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting and quarterly unemployment insurance Form C-3.
-
Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee wages, withholding amounts, and contribution data.
-
Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
Start e-filing with Texas today-TaxBandits makes it quick and easy!
Texas Payroll Tax Filing - Simple, Transparent Pricing
Pay for more than filing-accuracy, right outcome, and peace of mind.
| No of Forms | First Form | Next 3 Forms | 5-25 Forms | 26-50 Forms | 51-100 Forms | 101-500 Forms | 501-1000 Forms |
|---|---|---|---|---|---|---|---|
| New Hire Reporting | $1 / Employee | ||||||
| Unemployment Wage Report (Form C-3) |
$5.95 | $5.25 | $4.75 | $4.25 | $3.75 | $3.25 | $3.00 |
For high-volume filing, call us at (704) 684-4758 for customized pricing.
Penalties and Corrections for New Hire, Withholding, and Unemployment
Know the penalties and how to correct errors before they impact compliance.
| Form | Penalties | Corrections |
|---|---|---|
New Hire Report |
Failure to report newly hired, rehired, or recalled employees may result in a penalty of up to $25 per employee. This can increase to up to $500 per employee if there is a conspiracy or false information. |
Corrections to previously submitted new hire reports should be made through the Texas Employer New Hire Reporting Program. Contact the Texas Attorney General's Office - Child Support Division at (512) 460-6000 for assistance. |
Form C-3 |
Late Filing:
Late Payment:
|
Submit corrected Form C-3 through the Texas Workforce Commission portal or contact TWC Employer Services. Any additional tax due must be paid along with applicable penalties and interest. |
Beyond State Payroll Filing: Simplifying All Your Tax Needs
At TaxBandits, we simplify more than just state payroll filings. From Form 941 to 1099, W-2, and beyond, we make tax filing easier for businesses of all sizes. Our platform streamlines federal and state compliance, saving you time and reducing errors, so you can focus on growing your business.
Frequently Asked Questions
All employers with employees working in Texas must report newly hired and rehired employees to the Texas Employer New Hire Reporting Program, operated by the Texas Office of the Attorney General (OAG). This includes private businesses, domestic employers, labor organizations, government entities, and out-of-state employers with Texas workers.
Texas employers must report new hires within 20 calendar days of the employee's first day of work. Late or missing reports may result in penalties of up to $25 per employee, or up to $500 per employee if false information or conspiracy is involved. With TaxBandits, businesses can securely e-file Texas new-hire reports and stay ahead of filing deadlines through a streamlined reporting process.
Texas new hire reports can be submitted online through the official Texas Employer New Hire Reporting Program portal, by fax, or by mail.
You will generally need:
- FEIN
- Business name and address
- Employee name
- Employee SSN
- Employee address
- Hire date
TaxBandits also makes it easy to e-file Texas new hire reports securely and submit employee information accurately in minutes.
Texas new hire reports generally require:
- Employer FEIN and business name
- Employer address
- Employee's full legal name
- Employee Social Security Number (SSN)
- Employee home address
- Date of hire
- State of hire for multi-state employers
Texas Form C-3 is used to report quarterly wages and unemployment insurance (UI) taxes to the Texas Workforce Commission (TWC). Businesses subject to Texas unemployment insurance requirements must file Form C-3 each quarter, even if no wages were paid. With TaxBandits, businesses can securely e-file Form C-3, reduce filing errors, and stay on track with Texas quarterly deadlines.
Texas Form C-3 is due quarterly on the following dates:
- Q1 (January - March): April 30
- Q2 (April - June): July 31
- Q3 (July - September): October 31
- Q4 (October - December): January 31
Filing on time helps avoid penalties and interest charges.
Yes. Texas requires Form C-3 to be filed every quarter, even if no wages were paid or no unemployment tax is due. Zero-wage reports are still mandatory, and late filing penalties may apply if the form is not submitted on time.
Texas Form C-3 generally includes:
- Business name and address
- FEIN
- Texas Employer Account Number
- Employee names and SSNs
- Individual employee wages
- Total gross wages
- Taxable wages
- Employee count
- UI contribution rate and tax due
Texas may assess penalties based on how late Form C-3 is filed:
- 1-15 days late: $15 flat penalty
- More than 15 days late: Additional wage-based penalties may apply
- Interest may also accrue on unpaid unemployment taxes
TaxBandits helps businesses file Form C-3 on time and avoid costly late penalties.
No. Texas does not impose a state income tax, so businesses are not required to withhold state income taxes from employee wages. Federal income tax, Social Security, and Medicare withholding requirements still apply.
Success Starts with TaxBandits
An IRS Authorized E-file Provider You Can Trust!
